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Hospital Management System

C-Vantage Hospital Management System Software has been designed and developed for Hospitals, to provide them the finest way of managing their organization. We aim at bringing quality in patient care & management with various important utilities like easy & quick patient registration, instant access to patient's complete health hsitory, integrated patient module with various other related departments and many more. Our Hospital software focuses on excellent coordination between Healthcare organizations like Hospitals, Polyclinics & Clinics, and patients, making e-health a very successful and effective approach. Basically Hospital Management System (HMS), Hospital Management Information System (HMIS), Hospital Information System (HIS), Hospital Billing Software or Hospital Software are synonyms of e-Health Management System with a specific goal of making a hospital management easy, effective, precised and paperless.

Why to choose C Vantage- A Complete Hospital Management System

C Vantage a Hospital ERP Solution provides the benefits of streamlined operations, excellent patient care, effective cost control and very importantly enhanced and secured administration & control. Our HMS is robust, interactive, user-friendly, flexible and is designed and developed to deliver real benefits to all level of Hospitals i.e from multispecialty hospitals to small clinics. More importantly it is supported by a very reliable and dependable Coelentera support.

Our HMS covers a wide range of hospital administration and management processes in terms of Management modules. It is an integrated end-to-end Hospital Management Information System that provides required information across the hospital. It effectively supports decision making for patient care and hospital administration in a seamless flow.

This Hospital Management software is reliable and assures complete security of data. It has been designed keeping in mind today's complex requirements and the importance of TIME. It uses a browser-based and user friendly interface which helps users to view the content very fast. The Hospital software is developed in a fully Internet/Intranet environment and runs on all browsers.

C- Vantage is a complete Web Based Hospital Management System that provides end-to-end customer services and a very good facility of recording information and maintaining records, thus reducing errors. It can be used either of both, online or offline

And many more modules which can be chosen as per the standard of the Hospital can be seen in detail in the HMS modules section below.

List of modules:-

Reception Management
Outpatient Management
Inpatient Management
Ward Management
laboratory Management
OT Management
Blood Bank Management
Emergency Management
Insurance Management
Appointment Scheduling
Doctor Module
Electronic Medical Record (EMR)
Nursing Module
Pharmacy Management
Staff, HR & Payroll
Leave & Attendance
Inventory Management & Purchase
Internal Communication System
Admin Security
Laundry Management
Ambulance Management
Canteen Management
Dietary Management
Financial Accounting
MIS Reports
   Highly interactive, user-friendly and flexibile to fit and inherits all flows of management of Hospitals across the countries.
   Make your Hospital performance better by simplyfying operations and optimizing productivity and increasing revenue.
   Cost Reductions and quality patient care.
   A single integrated system of all management processes.
   Advanced, Paperlless and a comprehensive management system. Always prefer software instead of manual system, it not only reduces the chances of making errors but also increases the performance & speed of the entire system.

Product Benefits

  • Compliance to international health care practice, ICD 10 Integration (WHO standard for Physician’s Disease diagnosis), for better diagnosis and treatment of Patients.
  • Electronic Medical Record (EMR) utility which helps doctor to retrieve patients all diagnosis records and thus help in better treatment.
  • Better quality of care, procedures and service to patients with enhanced data security.
  • Capable of handling large database. Lakhs of Patients and Staff data being stored and fetched easily with the software.
  • Patients can be given medical ID card with the help of software.
  • Proper and individual training to staff members will be given who are going to be assigned with specific privilege to access the software.
  • Online appointment utility. Patient can fix an online appointment with the doctors, sitting at their home itself. Doctors available timing to book an appointment will be easily accessible to them.
  • Cost effective and least manpower is required with the use of this hospital information system software.
  • Less number of staff will be required to cater more patients in same time or even less by using this software.
  • Special feature of internal communication system enables staff to communicate among themselves for any such discussion where they need to physically visit other staff’s cabin. Followed by document sharing system which also helps them to send any document need to be shared with any other staff.
  • Our software better enables to improve the response time to the demands of patient care because it automates the process of collecting, collating and retrieving patient’s all information quickly. Thereby allowing doctors to spend their precious time more in clinical activities.
  • Robust Architecture using latest Technology. It enables security for future by giving latest technical platform which allows us to enhance as per rising needs of Hospital. And a strong architecture makes a reliable platform to carry out all hospital functions hassle free.
  • Advanced Business analytics has been designed for the system to provide enhanced performance towards better and frequent decisions.
  • Modules can be chosen as per the requirement of Hospital.
  • Saves unlimited number of Images as required.
  • Stores Patient visit wise details by giving unique identification for future reference.
  • Best Hospital Software for the Hospitals searching for Hospital Billing Software as we have an instant Patient Enquiry and quick Billing system.
  • MIS Reports for the administration to keep watch of all departments data flow and their inputs. It can be searched on daily, weekly, monthly or yearly basis.
  • Centralized, Interactive and User-Friendly, even non computer experts can easily work on it.
  • Runs on PC, Laptops, Tablets & Mobiles.
  • Excellent and effective software for hospitals helping in providing good connectivity among departments with complete security and privacy features.



This module automates the day-to-day operations of the front office management of your hospital. It helps the operator in assisting patient with accurate information and efficiently handles all patient related enquiries. With advanced search utilities and excellent features, it improves the quality of services facilitated to the user. This module manages:-

  • Appointment Scheduler
  • Patient Registration(IPD & OPD)
  • Generate Patient ID Card
  • Bed Allotment
  • Admission Detail
  • Demographic Detail
  • Lab Test Allocation
  • Charge Detail
  • Billing & Payment
  • Discharge Detail
  • OT Booking
  • Referral Management
  • Consent Forms
  • Insurance Claims
  • Blood Donor Registration
  • Search Blood Bag information

Outpatient Management

This module is actually an entry point to schedule an appointment with the Doctor for any kind of diagnosis or consultations required. This module enables doctors to take better patient care and timely diagnosis & treatment decisions by providing quick access to patient’s information. Patient visits are divided into New and Revisit. New requests and results of laboratory tests and other examinations can also be managed through this module. This module manages:-

  • Visit Detail
  • Diagnosis Detail
  • Patient Appointments
  • Clinical Service Detail
  • Test and Investigation Reporting
  • Outpatient Medical Observation Details
  • Appointment Scheduling /
    Rescheduling Facility
  • Diagnosis and Treatment History
  • Vaccine Charts

Inpatient Management

This module manages the patient’s admission & transfer functions. It automates the day-to-day administrative activities and provides an easy access to other modules for a better and instant patient care. It provides instant access pertaining to admission of patient, availability of beds, Collection of advance, Billing, Emergency admission, transfer of patient from one ward to the other and so on. This module manages:-

  • Patient Admission
  • Bed Status View
  • Patient Room Shifting
  • Discharge Summary
  • Pre and Post operative diagnosis
  • Test and Investigation Reporting
  • Operation Theatre Scheduling
  • Diagnosis and Treatment History
  • IP Medical Observation

Ward Management

This module manages all ward related information. Master pages are present in this module to handle various categories like Wards entry, Room Types, Room Numbers and Beds. It also shows the bed availability status and allows changing the status for Patient’s allocation as well.

Laboratory Management

This module automates the process of raising investigation request and delivering the results to the concerned department/doctor of the hospital. The process involved is specimen sample collection, requisite test and results entry. Lab technicians can always track the samples and know the status. If any lab test required to be done on urgent basis as requested from doctors, system will alert the lab and they can carry out the investigation. This module manages:-

  • Provision to add lab test group and subgroups
  • Provision to add reference range for each test, category wise.
  • Provision to add sample types and lab units being used.
  • Create Profiles and packages for Particular tests.
  • Instant Test Allocation
  • Provision to add collected sample detail.
  • Easy creation of lab reports.

Operation Theatre Management

This module allows registering all operation theatres in Hospital and booking them in advance if any request comes. It also manages operation types, anesthesia type, Equipment details in OT including their usage charge and so on. Also, we can search patients who have gone through any operation / surgery and get their details like operation date, operation type, operation room number and surgeon.

Blood Bank Management

This module is a comprehensive solution for blood bank, maintaining all information regarding the blood donation. This module is well linked with other modules, OT and Ward wherein any requirement of blood may arise during surgeries etc. That is known to blood bank and can keep the bag ready for the issuance. This module manages:-

  • Registration of Blood Donors.
  • Receiving Blood or Donation.
  • Setting up the blood bag number and expiry date.
  • Instant search of required blood group and issue to patient.

Emergency / Casualty Management

In this module a small patient registration form is available which is quick and easy. Responding to the criticality of the situation, our application lets the user to register a patient with minimal details so as to start the procedure fast. It has a provision to store details about condition of patient during arrival. It also allows moving a patient from emergency area to wards.

Insurance Management

This module enables patients to pay their bills through the health packages they have taken from insurance companies. Wide ranges of insurance companies are present in the market with different business policies and schemes, our system generated claim information according to the company norms. This module manages:-

  • Insurance Company registration.
  • Provision to add Insurance company Type.
  • Provision to add insurance type and plans.
  • Insurance Claimed status viewer
  • Provision to claim insurance fast and send it to the company for authorization.

Appointment Scheduling

This module enables reception to fix an appointment for patient with the doctors they want as per specialization required by checking doctor’s availability. Effective scheduling technique makes proper utilization of Doctor’s time and reduces waiting time of patients. This module includes:-

  • Provision to set doctor’s available timings.
  • Easy doctor’s search as per the specialization required.
  • Patient can request for online appointment.
  • Doctor’s occupancy report can be seen in detail.

Doctor Module

This module is basically an entry point for hospital doctors / consultant doctors to diagnose patient, assign test and treatment procedures and generate prescription for them. Doctor can also record patient symptoms, allergies and suggest medication details. This module includes:-

  • Doctors can view all their appointments booked.
  • List of outpatients and inpatient allocated under their care.
  • Provision to diagnose and assign test.
  • Prescription writer with pharmacy drug database access.

Electronic Medical Record (EMR

EMR module is a real time, secured, point of care and patient centric platform for doctors. It supports doctor by providing access to patient’s health record information and evidence based decision support. It streamlines the doctor’s workflow, closing all loops in communication and response that result in delays or gaps in Patient care thereby providing high quality cost effective and efficient patient care. It provides access to patient’s relevant information like diagnosis, medical examinations, treatment history, test results, prescriptions given and so on.

Nursing Module

It’s a module provided to the nurses to manage their tasks with the single objective of better patient care. Flow of information from other clinical modules ensures that the nurses are well aware about each patient and given relevant information about them. This module includes:-

  • Patient charting with patient’s assessment detail, vital signs and other nursing notes.
  • Clinical modules that provides nurse the relevant information which can be viewed and analyzed.
  • Better drug administration as prescription is done electronically and is more legible.
  • Bed occupancy details will be visible. Admission or discharge activity can also be handled here.
  • Transfer of patient from one bed to another can be done from here.


This module tracks all services that patient has gone through and charges been levied and generates an automated billing as per those services. Other service charges can also be levied as per hospital norms and can be included in the final bill. This module includes:-

  • Provision to add service charges of Hospital.
  • Tax master that may be required to include in billing.
  • Inpatient and Outpatient cash and credit billing.
  • Advance collection utility.
  • Authorize billing and immediate claim request process in case of insurance patient and collection of cash otherwise.
  • Provision to search old bills with easy search strings like patient name, mobile no., emaild-ID and so on.

Pharmacy Management System

This module automates general workflow and administration management process of pharmacy to improve accuracy, efficiency and safety. It also accesses the doctor prescription to a patient and so drug issuance becomes faster and reliable. It handles well the outpatients, inpatients, departmental issuance and general outpatient’s requisitions. This module includes:-

  • Suppliers / Vendors registration
  • Manufacturers entry provision.
  • Provision to add medicine category
  • Purchase management
  • Stock management
  • Sales management
  • Internal department issuance of drugs
  • Vendor payment and voucher generation
  • Alerts facility on minimum or zero stock reached and on medicine expiry.
  • Provision to store drugs stored box serial numbers.
  • Drug expiry control
  • Provision to accept return of medicines by patients.
  • Provision to return medicine to vendor.

Staff, HR & Payroll Management

This module allows registering each and every staff members of the hospital. Also, the consultant doctors can be registered here with a separate block of consultants. Easy retrieval of Staff Members with the help of various search strings like Staff Name, phone number, email ID, staff code etc. This module includes:-

  • Provision to manage and view Departments and Staff Designations
  • Provision to add Staff Type and Specializations.
  • Provision to set staff timings includes Doctors.
  • Easy and instant search utility to search staff members.
  • Creation of Salary structure, pay calculation, printing of salary slips, salary certificates, PF statements and so on.
  • Other activities like appointing staff, maintaining their database including their bio-data, fixing allowances and deductions, appraisal letters, Loan and advances, termination process etc.
  • Employee documents like Photograph, ID card, Address proof, Passport, municipality documents, agreements etc can be scanned and attached in the software.

Inventory Management & Purchase

This module deals with the purchase of items required in hospital, issue of those items into various departments, maintenance of stock and setting up the minimum stock / reorder level for each stock. This module includes:-

  • Provision to raise purchase request for any item.
  • Assigned authority approves or declines the purchase
  • Purchase order generation and processing.
  • Allocation of purchased items to the requested departments.
  • Provision to transfer stock from one department to another.
  • Vendor management and payments.
  • Stock requisition from departments.
  • Stock expiry.
  • Stock management.
  • Reorder level setting.

Internal Communication System

This module is an innovative and special feature in C Vantage hospital management system software. It enables all staff users to communicate among themselves electronically for official reasons rather than visiting the concerned person for any such discussions. Departmental message can also be sent by administrator which is common to the staff of that particular department. In a same way any kind of document can also be shared among other staff as per requirement. Thus reducing paper work and saves good time to utilize it in a better way for hospital management.

Security & Administration

This module deals with security by managing / controlling the access to various modules and sub-modules available in the software. It also deals with the other secured parameters like importing database, ICD integration database etc. This module includes:-

  • Provision to Create / manage users.
  • Import medicines database utility, helpful for pharmacy./li>
  • Provision to allocate role to the respective user.
  • Create and manage ICD codes for diagnosis.
  • Provision to create / manage roles and assigning privileges and permission of information to the corresponding role.

MIS Reports

Management information system reports are available for every module for the analysis & monitoring by top management of the hospital. Various kinds of MIS reports are:-

  • Date wise Patient registration report
  • OPD Collection report
  • IPD Collection report
  • Inpatient admission report
  • Inpatient discharge report
  • Inpatient bed transfer report
  • Inpatient bill report
  • Inpatient pending bill report
  • IPD / OPD revenue report
  • Hospital revenue service wise report
  • OPD / IPD refund report
  • List of patients consulting doctor wise.
  • Investigations report
  • List of tests carried out daily (date range)
  • List of emergency cases treated.
  • Department wise billing report
  • Stock purchase requisitions
  • Billing rates for various services.
  • Also, we have many more reports and can add more reports as per requirement.

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  • Phone: + 91 (961) 890 7303
  • Email: info@Coelentera.com
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